Resources

Setting Up Staff Roles

Before you can add staff to quotes, you need to create your staff positions. Go to Settings → Staff and add the roles you use — for example, Chef, Waiter, Bartender, or Event Manager. For each role, set a default hourly rate. This rate is used as the starting point when adding staff to a quote, but can be adjusted on a per-quote basis.

Adding Staff to a Quote

To include staff in a quote, the order type must be set to Staffed event or Staffed event with deliveries. Once you're on the items page, go to the Staff tab and add the positions you need. For each staff entry you can set:

• Role — Select from your configured staff positions
• Quantity — How many of this role are needed
• Hourly rate — Defaults to the role's rate, but can be overridden
• Start and finish times — Puree calculates the total hours automatically

The total staff cost is calculated as quantity × hourly rate × hours, and is included in the quote total. Your customer sees the staff line items on their quote with the total cost.

How Staff Appear on Quotes

Staff are shown as a separate section on the customer's quote, listing each role with the quantity, hours, and total cost. This gives customers a clear breakdown of staffing costs alongside the food, beverage, and equipment charges.

Staff in Dockets and Event Briefs

Once a quote is accepted, the staff details flow through to your operational documents. The Event Brief Docket includes a staff section showing each role with start and finish times, giving your on-site team a clear picture of who's working and when.

Tips

• Always estimate staff hours upfront — it provides clarity for customers and helps you plan resources
• Use the default hourly rate on the staff role to save time, and only override it when needed for specific events
• Staff costs are included in discount and surcharge calculations, so they're treated the same as other line items