Help Centre

Introduction

External suppliers are third-party providers whose items you include in your customer quotes, such as hire equipment companies, beverage suppliers, or specialty food providers.

Before You Begin

Gather all necessary information about your external suppliers, including company name, contact details, email addresses, and their product catalogues.

Setting Up External Suppliers

Adding a New Supplier

1. Navigate to Settings and select External Suppliers
2. Click "Add New Supplier"
3. Enter supplier details (name, contact person, email, phone)
4. Save the supplier

Assigning Suppliers to Items

1. Go to Menu Items and select or create an item
2. Assign the item to an external supplier
3. Set the item's cost and your markup/pricing
4. Save the item configuration

Managing Orders with External Suppliers

Placing Orders

When a quote containing external supplier items is accepted, Puree automatically tracks these items and allows you to generate supplier orders.

Processing External Supplier Orders

1. Navigate to External Suppliers section
2. View pending orders for each supplier
3. Review order details including delivery dates and quantities
4. Generate order documents

Emailing the Order to the Supplier

Send orders directly to suppliers via email from Puree, including all necessary details such as delivery dates, collection dates, and special instructions.

Best Practices

• Maintain up-to-date supplier contact information
• Confirm orders with suppliers in advance of events
• Track delivery and collection dates carefully
• Keep records of all supplier communications