Calendar & Google Calendar

View your upcoming orders, optionally show active enquiries, and choose what to sync to Google Calendar.

The Puree Calendar

The calendar gives you a visual overview of all your accepted and pending orders. It’s accessible from the main navigation under Calendar, and a compact version also appears on your dashboard showing the next three weeks of menu item volumes.

On desktop, the calendar displays as a traditional monthly grid with orders shown on their event dates. On mobile, it switches to an agenda-style list for easy scrolling. You can navigate between months and jump back to today at any time.

Click on any order in the calendar to go directly to that order’s detail page.

Show enquiries

1. Open Calendar from the main navigation.
2. Turn on Show enquiries on the right of the Orders / All tags row.
3. Browse the month or switch to Agenda to see enquiries alongside your orders.

Enquiries have their own pale-purple card with a dashed outline. Each card shows Enquiry - name, with the number of guests (pax) beneath it when recorded. Click a card to open the enquiry.

Only active enquiries and opportunities with an event date appear. Enquiries without a date, closed enquiries and general contact-form messages are left out. Once an enquiry is converted to a quote, its enquiry card is removed so you do not see the same event twice as an enquiry and a quote. The calendar’s venue and tag filters also apply to enquiries.

Your selection is remembered for the current account during your browser session. Switch Show enquiries off whenever you want to focus on orders; this only changes the view and does not delete any enquiries.

Dashboard Calendar

The dashboard includes a compact calendar strip showing the next three weeks. Each day displays a bar representing the volume of menu items for that date, giving you a quick sense of how busy upcoming days are. Click on a day to see the orders for that date.

Unavailable Dates

Public holidays, your Christmas shutdown, a day you’re already fully booked: mark them on the calendar and the rest of Puree knows about it. Hover any day and click the ✕ beside the date to close it. Closed days show shaded, with a label if you gave one. Click the ✕ again to reopen the day.

To close a run of days at once, click Unavailable dates in the calendar toolbar. The button carries a count of the days you already have blocked coming up. The panel that opens shows the next twelve months as small calendars, so a shutdown reads as a run of shaded days rather than a list to scroll. Click any day in it to close or reopen that day.

Above the calendars is a row for whole periods: give it a From date, a To date and an optional reason such as “Christmas shutdown”, then click Block. Clear does the reverse, reopening every day in the range you named. Blocking a range over days that are already closed leaves the reasons you gave them alone, so drawing a shutdown over a public holiday won’t rename it.

Closed days are shared across your whole business, and each place that uses them decides whether to:

• Online order forms — Customers can’t pick a closed day, and an order can’t be submitted for one. Switch it on per form on its Settings tab.
• Enquiry forms — Date questions won’t accept a closed day. Switch it on per form when you edit it.
• Writing a quote yourself — You get a warning beside the date, but it never stops you saving. Someone has to be able to take the exception booking. Turn the warning off in the calendar’s unavailable dates panel.
• Logging an enquiry — Same warning on the event date, same rule: it never blocks you.
• Google Calendar — Optionally push each closed day across as an all-day event, alongside the orders that already sync. Switch it off again and those events are removed for you.

Every one of these is a switch in the same panel, so you can see at a glance which forms are honouring your closures and which aren’t.

Closing the diary is a management action. Chef users see closed days shaded on the calendar like everyone else, but the ✕ and the Unavailable dates button are hidden from them.

Connecting to Google Calendar

Puree integrates directly with Google Calendar so your catering events appear alongside your personal and business calendars. Once connected, every accepted order is automatically synced as a Google Calendar event — no manual entry required.

To connect, navigate to Settings → Integrations and click Connect in the Google Calendar section. You’ll be taken through Google’s authorisation flow to grant Puree access. Once connected, Puree creates a dedicated “Puree.app” calendar in your Google account.

What Gets Synced

Each synced order appears as a Google Calendar event containing:

• Event title — Customer name, order reference, and status
• Event time — Set to the earliest delivery time, event start time, or collection time depending on the order type
• Location — The delivery or event address
• Contact details — Name, email, and phone number of the contact
• Full item list — Menu items grouped by menu header and delivery time, plus beverages, equipment, and miscellaneous items
• Event format notes — Any event format commentary you’ve added to the order
• Direct link — A link back to the order in Puree for quick access

Include enquiries in Google Calendar

An account admin can enable enquiry syncing on your existing Google Calendar connection.

1. Open Settings → Integrations.
2. Find Google Calendar and click Settings.
3. Turn on Include enquiries.
4. Click Save Changes.

If Google Calendar is not connected yet, click Connect in the Google Calendar section and complete Google’s authorisation and Puree’s setup first.

Active enquiries with an event date are added to the connected calendar. Their titles show Enquiry - name, followed by pax when available. Syncing happens in the background, so allow a little time for the events to appear.

What time do enquiries appear in Google Calendar?

Enquiries appear as all-day events on their event date, even if a start time has been entered in Puree. They are marked Free, because an enquiry is not a confirmed booking. They let you see potential work without blocking that day as busy.

What happens when an enquiry changes?

With enquiry syncing enabled, changes to its name, event date or guest count update its Google Calendar event. An enquiry event is removed when the enquiry is converted to a quote, processed, archived or deleted. Enquiries automatically closed as lost after their event date are removed too.

The resulting quote follows the normal order-sync rules. Keep making enquiry changes in Puree; this option sends updates from Puree to Google Calendar.

To stop including enquiries, return to Google Calendar Settings, switch Include enquiries off and click Save Changes. Puree removes the synced enquiry events while leaving your order syncing in place.

These settings are separate: Show enquiries changes the Puree calendar view; Include enquiries changes Google syncing. Both start off. See Show enquiries in Puree and Google Calendar for a walkthrough.

Colour Coding

The Puree calendar uses colour to show both order status and order type. You choose the colours for pending and accepted orders, and you can give each order type its own colour. Open the calendar and click the Colours button next to the month controls to set your colours.

• Status colours fill the whole chip (pending orders get one colour, accepted another)
• Order type colours mark the left bar and type badge (deliveries, staffed events, collections, and so on)

Click Save colours and the calendar updates immediately. Changed your mind? Reset to defaults puts everything back to the standard amber and green in one click.

Match These Colours in Google Calendar

If you sync your orders to Google Calendar, tick Match these colours in Google Calendar in the colour panel and every synced event takes the closest Google Calendar colour to the order’s colour in Puree. Your colours follow the calendar wherever you use it.

For more detail, see our article Calendar Colour Coding: Choose Your Own Colours for Order Status and Order Type.

Automatic Sync

Once connected, the sync is fully automatic. When you create, update, or delete an order in Puree, the corresponding Google Calendar event is created, updated, or removed. There’s nothing extra you need to do — your Google Calendar always reflects the current state of your orders.

When you first connect, all your existing orders are synced to Google Calendar so you’re immediately up to date.

Venue Calendars

If you manage venues, you can also create separate Google Calendars for each venue. Venue reservations are synced to their own calendar, keeping venue bookings separate from your main order calendar. Set this up from the venue settings page.

Benefits of Google Calendar Integration

• See everything in one place — Your catering events sit alongside your personal calendar, meetings, and other commitments
• Share with your team — Share the Puree calendar with staff so everyone can see upcoming events without needing a Puree login
• Mobile access — View your catering schedule from the Google Calendar app on your phone
• Notifications — Set up Google Calendar reminders so you never miss an event
• Full event details — Every item, contact detail, and delivery time is right there in the calendar event — handy when you’re on the go
• No double entry — Orders sync automatically so you never need to manually add events to your calendar

Troubleshooting

If the connection breaks (for example, if you revoke access from your Google account), Puree will notify your account admins. Simply reconnect from Settings → Integrations to restore the sync.

You can disconnect from Google Calendar at any time from the integrations page. Existing events in Google Calendar will remain, but no new events will be synced.