Signed Acceptance Certificate: A PDF Record of Every Accepted Quote

When a customer accepts a quote in Puree, that click forms a binding agreement. Puree has always recorded the moment of acceptance — but now, at the same instant, we generate a signed Acceptance Certificate PDF and store it as an immutable record on the order. If you ever need to prove what was agreed, by whom, and when, the artifact is already on file.

What the Certificate Contains

The PDF reproduces the entire quote — all items, pricing, deliveries, staff, and the terms and conditions that were in force at the moment of acceptance — and adds a final certificate page with:

• Quote reference and version, customer and caterer names, and the date the quote was prepared
• Acceptance method — online acceptance with the customer's IP address, or marked accepted internally with the name of the caterer user who recorded it
• Acceptance timestamp, in your account's time zone
• The name and version number of the terms and conditions that were agreed

Why It Matters

Puree's terms and conditions are already versioned — edits to your master terms never silently change a past quote. The Acceptance Certificate completes the picture by giving you a self-contained, downloadable record of the agreement, suitable for sending to a legal advisor or attaching to a dispute.

Where to Find It

On any accepted order, open the Audit trail from the order actions menu. Next to each acceptance entry you'll see a Signed PDF link — click to download. Customers can also download their own copy from the post-acceptance quote view.

Existing accepted orders won't have a certificate (the PDF is generated at the moment of acceptance), but every acceptance from today onward — whether online or internal — is recorded this way automatically.