Combined Invoices (Beta): Merge Several Quotes into One Xero Invoice

Sometimes a customer has more than one quote that really belongs on a single invoice. A multi-day event where you've built a separate quote per day. A run of separate bookings for the same client. Any handful of quotes you'd rather send as one invoice than several. Combined invoicing lets you keep those quotes exactly as they are, then merge them into a single Xero invoice — each quote keeps its own line items, so the customer still sees a clear, itemised breakdown, just on one invoice instead of several.

Why Keep the Quotes Separate

Each quote in Puree covers one event, with its own menu, staffing, equipment and delivery. Keeping them separate is what lets you plan and cost each event properly — a multi-day event's day two isn't the same as day one, and two bookings for the same client are two different jobs. The only awkward part used to be the invoice: your customer received one per quote. Now the planning stays separate while the invoice comes together into one.

How It Works

On your Quotes list, the Xero column header has a new combine button. Click it to enter select mode, then tick the quotes you want on one invoice. Selection locks to a single customer and tax treatment, so once you pick the first quote only compatible ones stay selectable — no risk of accidentally mixing customers. A bar along the bottom tallies how many quotes you've chosen and the combined total; click Combine into one invoice to bring them together.

From there you get the same familiar Link with Xero step you already use for single quotes: choose the Xero contact (or create a new one), and check the invoice date and due date. The invoice date defaults to the earliest quote's date and the due date to seven days later — both editable. Click Send to Xero, and Puree creates one invoice containing every quote's lines, each under its own heading, so the customer sees a clean, itemised breakdown on a single invoice.

On Your Quotes List Afterwards

Every quote that's part of a combined invoice shows a shared combined-invoice marker in the Xero column instead of its own Link button — which also stops any of those quotes being invoiced twice by mistake. Click the link icon to manage the combined invoice, or Multi linked to open it straight in Xero.

Changing Your Mind

Open the combined invoice from any of its quotes. Update in Xero re-sends it with your latest contact and dates. Unlink from Xero dissolves the combined invoice so each quote goes back to standing on its own, ready to be invoiced individually again. Unlinking only clears the link on Puree's side — the invoice itself stays in Xero, so delete or void it there too if you no longer want it.

What to Keep in Mind While It's in Beta

• Xero only — combined invoicing works with Xero.
• The quotes stay independent underneath — deposits, payments and Stripe requests are still tracked per quote, not across the whole group.
• It's an invoice-time feature — combining and unlinking don't change how the individual quotes are built, accepted or shown to the customer.

Getting Started

You'll need an active Xero connection, and the feature switched on for your account. Once it's on, the combine button appears in the Xero column of your Quotes list. As with a normal single-quote invoice, we recommend combining and sending only once the quotes have been accepted.

For step-by-step instructions, see our Combining Quotes into One Xero Invoice help page. Because this is a beta, we'd genuinely love your feedback — if anything looks off with a combined invoice in Xero, let us know.